Project Coordinator (Project Hire)

About the Role & Team

Walt Disney Imagineering is the creative force that imagines, designs, and brings to life all Disney theme parks, resorts, attractions, and cruise ships worldwide. Working across a spectrum of disciplines that range from creative and conceptual to scientific and technical, Imagineers blend an innovative mixture of storytelling, art, science, and technology to create immersive experiences, memorable destinations, and innovative entertainment for families around the globe.

The Project Coordinator is the catalyst that brings different teams together to solve challenges and cultivate results. This position focuses team members on the coordinated project goals and drives integration of design among all Walt Disney Imagineering teams. They lead efforts to integrate work across all studios and ensure a streamlined process workflow through all project phases from Blue Sky/Concept Development through Design, Implementation, Installation, and Close-out. The coordinator provides clear communication regarding deliverables and action items. This position handles scopes and tracks Owner Furnished items, guides production efforts, and orchestrates installation. Ideal candidates are able to consistently maintain a broad perspective project-wide to ensure that all aspects of the work are covered and no efforts are duplicated while being the center of communication and connection for a project team.

You will report to the Manager of Project Coordination.

This is a Project Hire role.

What You Will Do

• Lead all aspects of a scope of work on a self-contained and defined project of appropriate size and complexity based on previous experience

• Coordinate and integrate project information with internal and external organizations including project team, creative and design studios, operations, municipalities, vendors, and contractors

• Own responsibility for the development and documentation of scope lists, Project Strategies, deliverables matrices, etc. across all teams

• Ensure integration of personnel, schedules, and teams for the Project

• Compile and validate information needed for the development of the Project Program Book

• Compile, validate, and reconcile project data including gate deliverables and project documentation

• Facilitate team discussions (brainstorming sessions, strategy development sessions, etc.) in order to align the scope with the budget

• Ensure that concept designs are accurately captured and understood by project teams to estimate, plan, and further design and implementation

• Participate in the development of Project Capital Authorization Requests including driving the completion of detailed product line estimates

• Monitor the implementation of project strategies and risk mitigations

• Lead efforts to develop and implement strategies for scope documents for all production items purchased from outside vendors, including vetting, awarding, and handling all contracts

• Coordinate Test & Adjust and Quality Assurance procedures for all production-based teams

• Potentially coordinate on-site arrival of materials needed to construct, produce, install, and commission attractions

• Prepare and participate in presentations to executive management regarding project design and status using judgment and discretion to develop content

• Be the liaison for domestic and/or international research trips including any special arrangements, work sessions, logistics

• Potentially coordinate outside media requests and special projects including small-scale media shoots for Media & Music

• Potentially do research to support creative development including (but not limited to) historical content, artwork, imagery, architectural reference, etc.

• Set priorities of the project team for meetings and communications

• Coordinate Change Management information, define problems, and formalize recommendations for decision resolution

• Have discretion to prioritize work deliverables and processes within agreed-upon plans

• Be confident in making decisions on day-to-day planning of projects; Issues and recommendations that deviate from project objectives or schedule would be reviewed with other project leaders for final resolution

• Partner with other project leaders in handling the scope and hiring outside vendors as well as the professional bid package for all project teams

• Be the center of communication and collaboration for the Project Team

• Connect with all levels of management within the project environment, with project partners, consultants, and vendors through conversation, presentation, and clear written correspondence

• Connect with Studio Leaders and team Leads across divisions relative to status updates of schedule progress, design inputs required, completion of design landmarks, metrics on earned value, etc. in support of visibility, trust, and efficiency

• Facilitate relationships through interpersonal communication

Note: Domestic and international travel may be required

Required Qualifications & Skills

• 2-3 years related experience - leadership experience, film/theater production, engineering, construction, project controls, or other Disney/Themed Entertainment projects (Internships will be considered)

• Demonstrated Leadership experience (required)

• An ability to be a highly organized self-starter with previous leadership experience

• Ability to coordinate project development process and documentation including shop drawings, document control, punch lists

• Ability to work through conflict and guide team members with problem-solving

• Understanding of sourcing and procurement processes including contract administration

• Ability to understand stakeholder needs and handle relationships

• Ability to give and take direction, adapt to change, establish relationships, and work in a team environment

• Understanding of scheduling, budgeting, and Disney standard

• Exposure to and experience with outside vendors, and preparing professional bid packages

• Ability to understand construction and installation processes

• Ability to think strategically and tactically about complex issues and problem-solve to resolution

• Ability to comfortably communicate in presentation, conversation, and written correspondence, to the project team, Senior Management, consultants, and partners

• Demonstrated leadership qualities, interpersonal skills, and collaboration ability

• Knowledge of Walt Disney Imagineering Disciplines and how they interrelate

• Proven ability to organize and communicate project development process and documentation

• Ability to read and understand architectural and technical drawings

• Working knowledge of Microsoft Office Suite and Graphics programs for presentation

• Working knowledge and understanding of an integrated design and production process with multiple studios

• Ability to present in front of large groups

Education

• Strongly prefer a 4-year undergraduate Degree in Business, Engineering, Theater, Environmental Design, or other Entertainment or Development-related field

• Consideration will be made for those with more than 5 years’ experience and/or may be working toward a Degree

Additional Information

Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits.