Receptionist, FTC

About the Role & Team

The primary focus of this role is to support office staff with administration related tasks, keep the flow of incoming and outgoing documents, parcels and ensure office area is kept tidy.

This role is a fixed-term contract and will require being onsite 5 days a week.

What You Will Do

Desk phone

• Handle all incoming calls, take messages and pass to appropriate parties

• Provide callers with general company information

• Protect the privacy of all employee’s details, not providing any employee’s personal email/contact details unless authorised by that particular person

Receive guests

• Greet and welcome visitors in an encouraging and friendly manner

• Inform the respective staff to receive guests

• Uphold office security by supervising access of personnel into inside office

Areas to be maintained

• Ensure reception area is neat at all times

• Keep the Boardrooms neat as well as the rest of the office if needed

• Support for receiving deliveries and direct from reception area

Facilities

• Support Office Coordinator with handling building management and cleaning company

• Assist in office supply inventories for company (stationary/kitchen/shipping/copy room)

• Report any needs for repair/maintenance job whenever observed

Sap

• Processing administration related invoices

• Creating shopping carts for various orders as needed

• Working with Procurement Team in case of coding and/or cost related issues

• Back up for local Casual Buyers

Administration Tasks

• CORE stationery & kitchen supplies

• Handle multiple couriers

• Sort and direct incoming/outgoing mail

• Monitor package deadlines and track packages as requested

• Package and postage of prizes/giveaways in a timely manner

• Ad hoc duties as required

Required Qualifications & Skills

• Minimum Bachelor degree

• 2+ years of similar role experience in the matrix international environment

• Proficient in Polish and English

• Very good knowledge of MS Office, especially MS Excel

• Can-do, proactive, problem-solving and collaborative approach

• Excellent communication skills, incl. persuasion, negotiation and feedback skills

• Diligence and efficiency, ability to flex priorities to current needs and deliver a consistent level of work

• High self-motivation and feeling of ownership

• Knowledge of SAP will be an additional asset!

The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. Disney is committed to forming a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.