Marketing Admin Assistant, Disney Cruise Line

Wherever you are in the amazing world of Disney, you are contributing to the stories of our iconic brands, recognised by audiences everywhere for entertainment, information and inspiration. Innovation, imagination and inclusion are at the core of Disney, defining the experience that we deliver as well as providing the foundation of our success. The scope of our business, combined with global growth and collaboration result in an inclusive employee experience characterised by continuous learning, development and achievement.

Since launching in 1998, Disney Cruise Linen (DCL) has established itself as a leader in the cruise industry, providing a setting where families can reconnect, adults can recharge and children can experience all Disney has to offer. Today, the award-winning Disney Cruise Line continues to expand its blueprint for family cruising with a fleet of five ships — the Disney Magic, Disney Wonder, Disney Dream, Disney Fantasy and Disney Wish — and three more ships planned. One of these ships will exclusively homeport in Singapore for at least five years beginning in 2025, marking the cruise line’s debut in Southeast Asia.

Our businesses are genuinely diverse and dynamic. The range of work is impressive and challenging. Add to that the tremendous geographical coverage of this region and you have a role which is truly varied. In view of Southeast Asia’s growth, we are now looking for a Marketing Admin Assistant to support the Director of Marketing and his team for Disney Cruise Line.

This role will be responsible for scheduling time sensitive meetings, coordinating schedules across various time zones, booking travels, receiving guests and providing other administrative support to the Director of Marketing and his team. Candidates must work well in a large team, skilled in stakeholder management and possess the ability to work in a collaborative environment. We are looking for a candidate who is proactive, has a positive attitude, possesses good interpersonal skills and works well under pressure in a fast-paced environment.

Responsibilities:

• Provide full administrative support to the leader
• Manage the day-to-day calendar, including organizing meetings and managing  schedules with internal / external stakeholders
• Coordinate team calendars including team meetings and events
• Coordinate and act as the point of contact for local and overseas meetings and conference arrangements
• Receive guests/overseas visitors
• Handle daily correspondences and relay messages in a timely manner
• Assist in project coordination within DCL.
• Prepare and support presentation decks and reports for meetings
• Attend, take minutes and follow up on action items of meetings
• Liaise and follow up with their direct reports and internal/external stakeholders to ensure deadlines are met
• Make travel arrangements which include booking of flights, hotel reservations, visa application etc.
• Prepare and submit Travel & Entertainment (T&E) claims using Concur.
• Provide administrative support to the Marketing team in finance processes such as vendor creation, submission of purchase orders and invoices.
• Other office duties and personal matters as and when assigned by the leaders

Requirements:

• Diploma and/or Degree with minimum of 5+ years of experience in a similar role within a large team in any organization
• Fluent in written and spoken English
• Experience in using IT tools such as SAP. Coupa, Workday and Concur is a plus
• Proficient at juggling complex schedule across various time zones and maintaining confidentiality of discussions
• Meticulous with good organizational and planning skills
• Good interpersonal skills, etiquette and positive working attitude
• Proficient in Microsoft Office (Word, Excel, PowerPoint), SAP, Coupa, SAP, Workday and Concur
• Team player who is professional, highly motivated and energetic
• Detail-oriented, pro-active and a self-starter
• Ability to work well in a large team and in a fast paced environment

The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. We are committed to building a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.

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