Production Coordinator

Working at ESPN is unlike anything else. That’s because we’re always finding new ways to interact with fans – however and wherever they connect with sports. When you have the latest technology, game-changing ideas and world-class talent on your team, every day is extraordinary.

The Production Coordinator assists and coordinates the day-to-day operations of production content, logistics and business operations to support a group of assigned shows and/or sport categories.

This position is based out of ESPN’s world headquarters in Bristol, Connecticut.

Responsibilities:

• Assist with overseeing projects within assigned sports groups and show units (i.e. sales and graphics coordination, creative content management, etc.)
• Acts as liaison for assigned sport/show categories between Production, other ESPN departments, and outside entities.
• Works in conjunction with Remote Operations and other ESPN departments to assist in developing and managing logistics and infrastructure for on-site events and telecasts.
• Work with Coordinating Producer to negotiate agreements for production services (with external personnel, companies, vendors, other entities) in conjunction with ESPN Legal and/or Contract Management.
• Responsible for dealing with time-sensitive materials and decisions.
• Plans, requests, and allocates production facility needs of assigned sports/shows.
• Alongside the Production Manager or Senior Coordinator, oversee scheduling of assigned personnel regarding event and show assignments, tracks personnel overtime and vacation time.
• Participates in the recruiting, selecting and scheduling of Content Associates and Production Assistants as needed, for specific production groups and sport categories/show units.
• Trains and guides staff, including Talent, Producers, Directors, Graphics/Playback Producers, Associate Directors, Associate Producers, Graphics Interface Coordinators, Statisticians, Content Associates, and Production Assistants on the systematic processes of assigned sport/show unit.
• Responsible for the handling and relaying of sensitive information (budgetary, fee-related, etc.).
• Organizes and distributes show production elements and materials (i.e. Sales, graphics and promotional information).
• Responsible for training new hires on Production departmental processes and procedures.
• Provides objective feedback on performance to staff and remote personnel and shares feedback as required.
• Tracks budgets and production-related expenditures for assigned shows, sport groups, and special projects to ensure/improve fiscal responsibility.
• Works with production teams to ensure assigned productions meet established network creative and technical specifications, business objectives and financial goals.
• Work is reviewed from a short-to-mid-term perspective and against defined Production objectives, budgets and schedules.
• Traveling for productions (domestic and international) may be required.
• Remains accessible during Production peak times and is often required to work non-traditional days/hours.

Basic Qualifications:

• A minimum of 2 years of production and/or operations experience. 
• Possesses working knowledge of the production of studio shows, remote events and/or packaged shows, and different production models.
• Must possess strong organizational skills (i.e. budgeting time and prioritizing workload, accuracy and attention to detail in all tasks, ability to implement systematic processes and organize information flow).
• Must understand the value of synergy in a dynamic organization.
• Must possess strong communication skills (i.e. clear and concise in all forms of communication, ability to handle high-volume email and phone traffic, as well as in-person interactions).
• Has demonstrated the ability to react quickly and positively under a wide variety of sensitive production situations that arise and are subject to continual change.
• Demonstrates ability to take initiative; suggest and implement ideas and solutions to problems that arise or before they occur.
• Has experience in various aspects of production management (i.e. processing contracts and invoices, creating, maintaining and distributing production information, travel management, production personnel scheduling/staffing).
• Has knowledge of the operational and logistical aspects of production planning.
• Has some financial management experience.
• Advanced knowledge of Microsoft Office programs (i.e. Office 365, Outlook, Excel, Word, One Note, and PowerPoint) and Smartsheet.
• Demonstrated passion and commitment to diversity and inclusion including inviting diverse perspectives, fostering an inclusive work environment and supporting workforce diversity.

Preferred Qualifications:

• Clear understanding of the different roles needed in the production of live events.
• Familiar with new technology advancements in multimedia video production.
• Knowledgeable about the sports production landscape.

Required Education:

• High school diploma
• Advanced computer skills including traditional Microsoft Office programs as well as other cloud-based and shared platforms (Microsoft SharePoint, Microsoft Teams, etc.)

Preferred Education:

• Bachelor's Degree or equivalent
• Degree or course work in Communications and Sports Management
• Advanced working knowledge of the following systems/tools:
  • Zoom (advanced), Smartsheet (advanced), Slack
  • NCS, ENPS, Playbook
  • Concur, Kronos, Autoflow Invoice Management, and SAP

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