Secretary I

About the Role & Team:

Through innovative storytelling and a culture of collaboration, Disney Live Entertainment creates, produces, and delivers remarkable and engaging entertainment experiences. From the intimate to the spectacular, our work can be seen at Disney theme parks, resort hotels, cruise ships, and other locations the world over. This diverse team – representing a wide variety of disciplines and talents from technical directors, writers, and lighting designers to choreographers, cosmetologists, and music producers – brings magical worlds to life through technical expertise, performance excellence, incomparable ingenuity, unparalleled spectacle… and a dash of pixie dust.

As a Secretary 1 within the Disney Experiences segment, you will play a crucial role in supporting the costuming organization. This entry-level position is perfect for someone with a curious mind and a willingness to learn. You will be working under supervision, following clearly defined procedures, and acquiring basic skills to perform routine tasks. Your role is vital in ensuring smooth operations and providing exceptional support to the team, contributing to the magical experiences Disney is known for. Success in this role requires basic administrative skills, a customer-focused attitude, and a detail-oriented approach.

You will support multiple managers and report to the Senior Manager – Costuming (DCL)

What You Will Do:

• Provide secretarial support to the costuming department and leaders
• Manage calendars, schedule meetings, and handle phone coverage
• Procure office supplies and maintain filing and retrieval systems
• Submit travel and business expenses for the team
• Prepare presentations, documents, and communications as needed
• Handle special projects and event planning as needed
• Maintain a high level of customer service and support for internal and external clients
• Ensure confidentiality and accuracy in all administrative tasks

You Will Have:

• 2+ years of office or equivalent experience supporting those at the management level
• Basic proficiency in Microsoft Office tools (Outlook, Word, Excel, PowerPoint)
• Strong computer/technology skills, including but not limited to Microsoft Word, Excel, Outlook, PowerPoint, SharePoint, Collaboration Workspace, SAP (T&E, Life Events, Time Processor, Employee ESS, Casual Buyer), Coupa, Smartsheet, and video teleconferencing systems and services
• Good written and verbal communication skills
• Strong organizational skills and attention to detail
• Ability to multi-task and prioritize tasks effectively
• Basic knowledge of office equipment and procedures
• Enthusiastic and service-minded attitude.
• Ability to lift to 50 pounds
• A valid driver's license

Preferred Qualifications & Experience:

• Experience with calendaring and phone coverage.
• Familiarity with submitting travel and business expenses.
• Networking skills and ability to build relationships with team members.

Education:

• High school degree or equivalent required.

Additional Information:

Benefits and Perks: Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits.

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